How to prioritize your work tasks?

How to prioritize your to-do list?

What is time management and why is it important?

We can define time management as creating a strategy and organizing tasks in order to be most productive and achieve the goals.

When you do things randomly and have no plan, it can be overwhelming and you can easily get lost in the tasks that need to be done.

That is why it is very important to create a plan and stick to it (as much as you can).

There will be days when you won’t be able to complete some of your tasks, and that’s OK. All you have to do is reorganize your scheduled tasks. Try adding a more challenging task to one that takes less time to complete. This way you will not lose the will to complete all the tasks.

How to organize your work tasks?

You can organize your work tasks from day to day, but it will be easier to do it once a week or once a month. Create your to-do list, add it to your calendar and create a routine. Make sure you stick to the plan and complete tasks throughout the day. There is no better feeling than when you complete a task and you are satisfied at the end!

Here are the steps to organize your tasks:

  • 1. Set your goals for the week
  • 2. Make your to-do list of tasks
  • 3. Prioritize tasks
  • 4. Stick to the plan
  • 5. Reward yourself

1. Set your goals for the week

That’s the first thing you need to do. Think about what you want to achieve this week / month. Write down the goals you want to achieve.

Next to your goals, write an inspirational quote that will encourage you to move forward. Sometimes that short sentence has a big impact on us and our productivity. So use this method and write something meaningful to you. And you don’t have to change your inspirational quote every week.

As long as that one sentence inspires you, read it when you feel the need.

2. Make your to-do list of tasks

Now is the time to think about your to-do list. This list should include the tasks you need to complete in order to achieve your goals. It will contain the things you will do during the week / month to reach your goals.

You can even divide your activities into smaller tasks (sometimes it will be a 5-minute task) that will lead you to your goal in that week.

3. Prioritize tasks

There are tasks that are important and you need to do. Other tasks are urgent and must be completed over a period of time. Now is the time to prioritize your tasks. Decide which of your tasks are urgent and which must be completed before another task begins.

You will prioritize whether you have a deadline and need to complete it at some point, whether the task will affect your business in the long run, or whether it is a time-sensitive task.

Now is the perfect time to download a FREE Worksheet to begin planning your workdays.

You will categorize the tasks according to the following instructions.

IMPORTANT AND URGENT – These are the tasks you should focus on. If something is urgent and needs to be done today, and it is important to be completed, write it in this part of the Eisenhower matrix.

IMPORTANT AND NOT URGENT – If a task is important and needs to be completed but not urgent. In other words, you have time to do it, you can schedule it for another day of the week when you have more time, but be sure to complete it within a certain period of time. You can start with it after you finish the “urgent-important” tasks.

URGENT AND NOT IMPORTANT – These are tasks that need to be done urgently but are not important to you or your business. In other words, these are tasks that you can ask someone to do for you or help you complete them in the shortest possible time so you can devote yourself to tasks that bring value to the business.

NOT URGENT AND NOT IMPORTANT – You can eliminate those tasks and avoid doing them because they are not worth your time.

4. Stick to the plan

When you finally create a plan, there will be no progress unless you stick to it. So try to be consistent.

Focus on one task at the time. This will make you more productive. If you jump from one task to another, you will lose focus and you will not finish anything by the end. And you don’t want that, do you? πŸ™‚

Turn off the things that distract you. It could be social media, TV, phone, … Be sure to spend your time without distractions that will take your time.

5. Reward yourself

That little checkmark you put in the checkbox is so satisfying. When you have completed the task, close it with a checkmark. You will feel great because you know you are done (and can move on).

When you have completed one task, take a break. You deserve it. It will motivate you to move on.

There are many things you can do to reward yourself – you can go for a walk, have a cup of coffee, meet your friends, …. The choice is yours.

It doesn’t have to be something big. Just the thing that you enjoy and that will give you the strength and will to continue.

What if I didn’t get everything done?

There will be days when you couldn’t complete all the tasks. And it’s OK. Our days are different and we don’t know what’s going to happen. So you just need to adjust your schedule to the situation you are in.

If you are a morning person, you definitely want to do mostly your tasks before noon. If you sometimes can’t accomplish this, you can switch this particular task to later that day. Another way is to move it to another day when you have smaller tasks and when you have time to finish it.

It’s okay to reorganize your schedule for maximum achievement.

If you haven’t already, get your FREE worksheet and start planning your tasks. πŸ™‚

Conclusion

I hope these tips and advice are helpful to you and that you will arrange your workdays to achieve more without feeling exhausted. The point is to schedule tasks and prioritize them according to urgency and importance.

So you should:

  • 1. Set your goals for the week
  • 2. Make your to-do list of tasks
  • 3. Prioritize tasks
  • 4. Stick to the plan
  • 5. Reward yourself

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